When you’re relocating an office or business, there are a few things you should keep in mind since the process is slightly different than home moving. For one, you have a business to run and need to make sure that you’re able to make a seamless transition from one location to the next. It’s important not only for the sake of the business or company, but it’s equally important that you’re available and able to provide services to your customers. Not to be lost in the equation is that you likely have professional relationships with vendors and other business entities that you want to make sure stay solid throughout the process.
Put In Your Change of Address
In keeping with the goals outlined above, you’ll want to notify all relevant parties of the change in location as soon as you’re able to set something in stone. Once you have pinned down your moving date and location, send out a notification blast through all your available channels so that no one is left in the dark as you move the office. If your business has social media accounts, that can be a great way to make sure that you cast as wide of a net as possible in letting people know that you’ll be moving. Any professional contacts should be notified through whatever means you use to communicate, ideally with a follow up to make sure that the message was received.
Have A Moving Plan
A moving plan is essential for any type of move, but it goes double when moving a business. You should have clearly drawn out plans leading up to moving day, which includes delegating tasks to the people or departments that are best situated to help with the move. You’ll likely be enlisting the services of a professional moving company for an office move, which means you’ll need to coordinate with them to ensure that everything is going to plan throughout the moving process. Many of the customers we’ve worked with over the years have a point person that oversees the relocation, which can make communication and planning much easier than a scattershot approach.
Three Men and A Truck is one of the most experienced office moving companies in the industry. With more than a decade of experience helping business professionals and offices relocate, we’re able to provide professional, affordable moving options that are a good fit for any business. If you’d like a FREE office moving quote today, call us at (888) 908-6496 or use our online request form to get started with a FREE estimate right away!
Nonessential Items Get Moved First
Move all items that are nonessential to the operation of the business first. Many of the items found around the office can be moved in advance of the official moving day so that you have less to do on the big day. Items that fall under this category include items like wall hangings, the contents of desks, break room and kitchen items, and pretty much anything else that isn’t required to handle the day to day requirements of your office. In an ideal situation, moving day will only require you to move office furniture, computers, and the other essential parts of the business to make sure you have as little down time as possible.
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Computers, Servers & Office Furniture
Most offices rely heavily on computers, servers, and work areas where the staff can effectively do their jobs. These are the items you’ll want to leave for the end so that you’re able to continue working right up to the last day in the office. Computers and servers and an essential component of most offices and plans should be made with the IT department to make sure there’s no lapse in service. The same goes for desks, chairs, and other office furniture that is needed to work effectively. If your office maintains any paper documents or storage, that’s something that you’ll want to move along with any computers and office machines.